BYLAWS

AMARILLO REPUBLICAN WOMEN

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ARTICLE I. NAME

The name of this organization shall be the Amarillo Republican Women
hereafter sometimes referred to as the Club.

ARTICLE II. OBJECTIVES
The objectives of this organization shall be:
To promote an informed electorate through political education.
To increase the effectiveness of women in the cause of good
government through active political participation.
To facilitate cooperation among Women’s Republican Clubs.
To foster loyalty to the Republican Party and to promote its ideals.
To work for the election of the Republican Party’s nominees.

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ARTICLE III. POLICY

Section 1. All officers and/or committee chairwomen shall be
registered voters.
Section 2. The Club shall not publicly endorse or work for a known
candidate of another party in a partisan or non-partisan race where a
Republican is in the race, nor shall the President of the Club.
Section 3. This Club and its officers shall not issue statements or
pass resolutions on controversial issues in the name of the Club
without first polling its total membership and obtaining a two-thirds
(2/3) ballot vote in the affirmative.

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ARTICLE IV. MEMBERSHIP

Section 1. Eligibility.
Any person who believes in the principles and philosophy of the
Republican Party and the policies and objectives of this organization
and who is a registered voter is eligible for membership.
Section 2. Classification of Membership.

Active. Any person who believes in the philosophy of the
Republican Party and the objectives of this Club and who pays
the required annual dues shall be an Active member.
Honorary Members. This Club may give an Honorary
Membership to a qualified woman upon election by the
Executive Committee and approval of the Board of Directors.
An Honorary member shall have all the privileges of Active
members.

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ARTICLE V. OFFICERS

Section 1. Officers.
The elective officers of this Club shall be the President, First Vice
President, Second Vice President, Recording Secretary, Treasurer.
These officers shall perform the duties prescribed by these bylaws
and by the parliamentary authority adopted by the Club.
Section 2. Duties.
President. The President shall preside at all meetings of the
Club, Board of Directors, and the Executive Committee and
shall be an ex-officio member of all committees including the
nominating committee. She shall appoint a Parliamentarian and
chairwomen of any Standing and Special Committees as she
deems appropriate or necessary. She will also be a signatory
on the Club’s checking account. The President shall head the
annual Membership Event.
First Vice President. The First Vice President shall perform
such duties as the President may designate and shall serve as
chairwoman of the Program Committee. The First Vice
President will provide the Board of Directors a list of upcoming
programs three months in advance if possible, following up with
speakers each month to ensure availability, and providing
alternates when needed in case of emergency. The First Vice
President will introduce all speakers at the membership
meetings. She shall also send timely thank-you notes to all
speakers. She will also help with events and candidate forums.

Second Vice President. The Second Vice President shall
serve as chairwoman of the Membership Committee and
maintain a current membership list. The chairwoman will
prepare or cause preparation of the annual directory of
membership by the February meeting of each year. She will
work together with the Treasurer to send out invoices for
membership renewal. Renewal statements shall be provided by
October 31st of each year. The Second Vice President shall
conduct all benevolent courtesies at the direction of the
President and the Board of Directors and send thank-you notes
to guests attending the general membership meeting. She will
notify the person taking reservations for the general meeting of
new members that need to be contacted and members needing
to be deleted from call list.
Recording Secretary. The Recording Secretary shall keep a
record of the proceedings of all meetings of the Club, the Board
of Directors and the Executive Committee. She will distribute
minutes of the previous meeting to the appropriate members at
the next meeting.
Treasurer. The Treasurer shall receive and keep an accounting of all
monies.
She shall provide a budget for the Club by the February
meeting each year and update the Board of Directors
with a quarterly vs. actual each quarter.
The Treasurer shall notify the Second Vice President
and the TRUNKLINE Editor in a timely manner of all
paid members for a current membership list.
The Treasurer shall sign all checks and in the event that
the Treasurer is unable to sign checks, the Assistant
Treasurer or the President shall sign checks. Bond may
be required at the direction of the Executive Committee.
She will serve as the check-in officer at all general
membership meetings.
Section 3. Nominations, Elections and Term of Office.
Nominations.

The incoming President shall appoint a chairwoman of the
Nominating Committee.
The Nominating Committee shall consist of the appointed
Nominating Committee Chairwoman, Current President, and
three others as chosen by the Committee Chairwoman.
The Committee shall assume its duties upon appointment and
serve for two years from its appointment or until its successor is
appointed.
This Committee shall report in writing, at least one week prior,
the full slate of nominees, for approval at the September Board
of Directors’ Meeting in the even numbered years. Once
approved by the Board of Directors, the full slate may be printed
in the September TRUNKLINE, and the full slate of nominees
will be presented at the September meeting of the full
membership for a majority vote.  Additional nominations may be
made from the floor, provided that the consent of the nominee
has been obtained.

Elections.
Election of officers shall be held at the October meeting
in the even numbered years. A majority shall elect. If
there is but one nominee for an office, the vote may be
viva voce.
Term of Office.
Officers shall serve for a term of two (2) years or until
their successors are elected. The term of office shall
begin on January 1. No officer may serve in the same
office for more than two (2) consecutive terms except
the Treasurer who may serve for at least (2) terms and
upon review by the Nominating Committee may be
nominated to serve for at least two more terms.
Section 4. Vacancies.
In the event of a vacancy due to resignation or non-performance of
duties in any elective office, the Nominating Committee shall nominate

and the Executive Committee shall elect a member to fill the office for
the unexpired term.

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ARTICLE VI. BOARD OF DIRECTORS

Section 1. Board of Directors. The Board of Directors shall consist
of the elected officers, the Immediate Past President (Ex-Officio), and
chairwomen of any appointed committees or positions and the
Parliamentarian.
Section 2. Meetings. Regular meetings of the Board of Directors
shall be held previous to the regular meetings of the Club at such time
and place as may be determined by the President.
Section 3. Quorum. A quorum for a meeting of the Board shall be a
majority of the membership of the Board of Directors.

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ARTICLE VII. EXECUTIVE COMMITTEE

Section 1. Executive Committee. The Executive Committee shall be
composed of the President, First Vice President, Second Vice
President, Recording Secretary, and Treasurer. The Executive
Committee shall have the power to act for the Board between
meetings of the Board and shall perform such duties as the Board
may deem expedient.
Section 2. Meetings. The meetings of the Executive Committee shall
be called by the President as needed or upon the request of at least
four (4) Executive Committee members.
Section 3. Quorum. A quorum shall be a majority of the membership
of the Executive Committee.

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ARTICLE VIII. COMMITTEES

Section 1. Standing Committees. The incoming President shall
announce in the odd numbered years the chairwomen of the Standing
Committees at the January meeting. The Standing Committees shall
include:

Bylaws/Parliamentarian—Drafts, interprets, and reviews the
bylaws of the organization to ensure compliance with the
practice of the organization.
Campaign Activities/Legislative/Events—Gives an informative
Legislative update at each General Membership meeting,
assists with articles for the TRUNKLINE, and assists with voter
forums.
Chaplain—Gives the invocation to open meetings and leads the
membership in the pledge of allegiance to both the American
and Texas flags.
Community Affairs—Acts as a liaison to the community and
recommends any charity donations or functions the Club might
support.
1. Newsletter (TRUNKLINE)—Produces an informative
monthly newsletter to be emailed/mailed to the membership.
Shall issue all authorized notices by the President to the
membership, shall notify all members of meetings.
2. Nominating—Identifies potential candidates for officers of
the Club. Presents those nominees to the Board of Directors
for approval before presenting to the general membership in
September.
3. Publicity/Media—Maintains the Club’s website, social media
pages, and advertising outreach. Creates and distributes
any publicity information for public awareness of the Club’s
events on social media, emails bursts, newspaper, and
television. Creates online ticket availability for Club events.
4. Ex-Officio/Immediate Past President—Shall serve to provide
direction and consistency in transition of Elected Officers
and Standing Committees.
5. Historian—Acts as custodian of the Club’s past by gathering
and recording events to preserve for the future. Arranges
the material in such a manor to be stored in a readily
accessible location.
6. Assistant Treasurer—Shall assist the Treasurer and shall
automatically become Treasurer in case of a vacancy in that
office. She will assist the Treasurer as the check-in officer at
all general membership meetings.

Section 2. Special Committees. Special Committees may be
appointed as deemed necessary by the President or the Executive
Committee.

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ARTICLE IX. MEETINGS AND QUORUM

Section 1. Meetings.
Regular Meetings. The Regular meetings shall be held
monthly at a time and place as designated by the Board of
Directors. The regular meeting of any month may be replaced
by an event (social) or cancelled with due cause upon
recommendation of the Board of Directors.
Annual Meeting. The Annual Business meeting of the Club
shall be held in January.
Special meetings. Special meetings shall be held at the call of
the President or upon written request of a quorum of the
membership.
Section 2. Quorum. A quorum for a meeting of the Club shall be
twenty-five (25) Members.

ARTICLE X. DUES AND FISCAL POLICY

Section 1. Dues
Active Membership. An Active membership shall be $35.00.
Membership dues shall be paid by January 31 of each year to be
included in the membership directory.
The Membership Chairwoman shall send statements to the
membership by the last day of October.
Section 2. Fiscal Year.
The fiscal year of the Club shall be from January 1 to December 31.
Section 3. Audit.
An audit of the financial records of the Club shall be held annually by
February 1, by a committee of three (3) members appointed by the
President in November.

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ARTICLE XI. DISSOLUTION

In the event of dissolution of the Club, all funds and properties, after
all commitments have been settled, shall be disbursed to the entities
recommended by the Board of Directors and the recommendation
adopted by a vote of the Club membership.

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ARTICLE XII. PARLIAMENTARY AUTHORITY

The current edition of Roberts Rules of Order, Newly Revised, shall
govern all proceedings of the Club except where inconsistent with the
provisions of the bylaws.

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ARTICLE XIII. AMENDMENTS

These bylaws may be amended at any regular meeting of the Club by
a two-thirds (2/3) vote, provided that the amendment has been
submitted in writing to the membership at least ten (10) days prior to
the meeting.
Revised October, 2016
Revised August, 2022

STANDING RULES

Upon the death of a member or someone in the immediate
family of a member (spouse, child, or parent), the Club will
honor their memory by a memorial contribution to a favorite
charity, not to exceed $25.00.
THE EXECUTIVE COMMITTEE MAY RECOMMEND THAT A
MEMORIAL TO HONOR A NON-MEMBER, NOT TO EXCEED
$25.00, TO A FAVORITE CHARITY.

Adopted May, 2011